Compensation, growth opportunities, and job titles have always been important for corporate employees. Equally important, as organizations are gradually realizing, is the quality of their daily commute.
Studies show that 23% of workers quit their jobs because of bad commutes. Long, boring, and uncomfortable commutes disrupt work-life balance and bring down productivity.
This is why organizations heavily invest in employee commute management systems. Such a system includes programs and technology platforms that improve the commute experience and benefit the organization at large. The responsibility of creating an environment conducive to productivity falls, in large part, on facility managers. With an automated platform that streamlines daily commutes, facility managers can help:
- Reduce parking and transportation-related costs
- Improve employee experience
- Reduce vehicle congestion around the workplace
- Reduce the organization’s carbon footprint
An employee transport system allows facility managers to coordinate with employees and address their commuting needs. It also helps with employee commute management. In this article, we discuss five ways facility and transport managers can make the best use of an employee commute management system.
- A Single Dashboard to Manage Daily Commutes
One of the primary goals of transport managers is to reduce transportation costs while making it easy for employees to travel to and from work. This means they need to take care of cab availability, driving routes, and employee schedules.
Without a centralized system, this means going back and forth to match schedules and meet commute requests. With an employee commute management system, managers can do this on a single dashboard with desktop and mobile views. They can access both real-time and historical data to schedule and change routes. They can see the travel status of employees in real time, modify schedules to accommodate requests, and book routes from a single window on the employee commute management software.
These dashboards can also be accessed by team managers, which reduces their dependency on transport managers for getting information.
- Easy Coordination
Employee commute management systems allow users to coordinate pick-ups and drop-offs from a single platform. Since employees can book their own routes and vehicles via the software, facility managers only need to intervene in case of booking clashes or special requests.
Managers can view all employee travel data at a glance and broadcast messages safely with end-to-end encryption. Transport managers can share announcements, requests, or advisories via the platform, making it easy to share important information.
The employee commute management software also offers filters like dates, teams, job roles, etc., for sending targeted messages from the software itself. This ensures all correspondence on employee commute remains on one platform and is easily accessible.
- Categorize Employees According to Schedule
Employee commute management systems automate transport availability and routing by categorizing schedules. This is especially required as more companies adopt the hybrid workplace model. With the number of employees working from the office varying daily, such a tool helps facility managers organize transport needs. Based on customizable factors like profiles, departments, locations, and schedules, they can coordinate pick-ups and drop-off timings with employees and vendors.
This employee commute management software also allows for addressing requests for field visits and other off-site journeys. Once an employee raises a request, the facility manager can view it on the dashboard and take action.
- Monitor Driver Performance
One of the most crucial responsibilities of transport managers is to ensure employee safety during a commute.
Employee commute management systems offer a central security dashboard that allows for real-time tracking of vehicles. Managers can specify boundaries and set alerts if a company vehicle crosses these.
Transport managers can also upload drive data on the employee commute management tool and documents and track compliance with company rules. In case of non-compliance or missing documents, drivers can be flagged.
Facility managers can also monitor drivers’ performance over time with an employee commute management system and study their behaviors regarding traffic violations, jeopardizing employee safety, etc. Additional features, such as alert buttons for SOS, overspeeding, vehicle stoppage, etc., are also in-built for added security.
- Generate Analytics and Reports
Employee commute platforms also allow managers to understand employee needs, preferences, and travel trends. It also helps ascertain if company vehicles are being utilized optimally. Say a vehicle is detouring for an employee and adding more time to others’ commute. The employee commute management software will highlight this and help managers develop a better route for saving time.
Managers can also set their own scoring metrics to track vendor performance. From compliance rate and punctuality to passenger feedback, an employee commute management system offers a wealth of data.
The employee commute management software also offers On-Time Arrival (OTA) reports, seat utilization reports, and others – all of which can be customized depending on the information required. For instance, if you need a particular department’s or even a single employee’s transport history, you can access it on the dashboard. These reports can be made even more specific by adding or removing columns.
Another vital function this employee commute management tool performs is generating billing data. When it comes to reimbursements and balancing accounts, it can be tedious to trace bills and journey history manually. An employee commute management system presents all data in an audit-friendly manner to maintain transparency.
To Sum Up
An employee commute management system aids facility managers in providing safe and efficient employee travel while reducing costs and complexities.
MoveInSync offers a comprehensive Employee Transport Solution (ETS) that automates employee commutes, helping facility managers boost employee experience. Our solution is packed with features like scheduling, tracking, routing, and compliance to make employee commutes a positive experience. With our product, customers have witnessed a 10% decrease in overall cost, 13% in billed kilometers, and 30% in the distance traveled.
MoveInSync is trusted by giants like Microsoft, Oracle, and over 35 other Fortune 500 companies. In addition, reputed investors like Qualcomm Ventures, Inventus Capital Partners, Saama Capital and Nexus Venture Partners also back us. This means you can expect us to offer the best-in-class transport services.
In our 13 years in the employee commute space, we have consistently innovated to make traveling easier with the help of our diverse team from the best universities in the world.
With 100+ marque customers, we currently hold a 50% share in the commuting space. Our software is simple yet comprehensive, cloud-based, and has minimal downtime. Not just that. Our solution is adaptable, no matter the scale or size of your company. This means it can easily solve your corporate employee commute management problems, no matter what they are.
Visit our website and book a demo today!