In Outlook 2013, 2010, 2007, 2003, 2002, 98, and 97, do you wish to get rid of duplicate emails? If your answer is yes, you’ve come to the right page. In this blog article, we’ll go through several different methods for getting rid of duplicate emails in Outlook and exported PST files.
If you have duplicate items in your Microsoft Outlook profile, there are a number of negative effects. Users don’t want to maintain duplicates and save them in their Outlook accounts. Emails are especially important for business users since they are used for formal communications. To obtain optimum performance, administrators want to manage Outlook PST files by removing duplicate information.
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Outlook’s Unavoidable Need to Delete Duplicate Emails
- Outlook’s speed is impacted if your profile contains duplicate items.
- Due to size, your Outlook data files (PST) may become damaged, causing you to lose important email information.
- Due to damaging duplicate emails, the Microsoft Outlook email client may crash and become unresponsive.
- Outlook may return many, identical results when you search for a certain email, which might be confusing.
Recognize the causes of Outlook duplicates.
- Individual Errors: Sometimes people may send the same email twice or more. Users occasionally store the same contacts and calendar entries more than once.
- Sluggish Internet: When the internet is sluggish, the server may not get a notification that you have received the message since the confirmation of receipt may take longer. Once that happens, it could send and receive duplicate emails.
- Incorrect Outlook Rules: Users may occasionally configure incorrect rules unintentionally, which may be the cause of Outlook duplication.
- Select “Allow Duplicates to Be Created” when Importing PST Files into Outlook: Users have the choice to choose this option.
- Unwanted Duplicates: By sending identical emails repeatedly, hackers or other undesirable users might deliver email bombs to your server.
- Account settings: Users frequently set up the same email account more than once. Outlook then begins downloading duplicate emails repeatedly.
How to Get Rid of Duplicate Items in Outlook
To delete duplicate emails from an Outlook PST file, there are a number of effective solutions available. To eliminate duplicate emails from Outlook folders like Inbox, Draughts, Sent, All Mail, Spam, Trash, and all others, you may utilize them as necessary.
Utilize Outlook Duplicate Remover Software as a Method
Install TrustVare Outlook PST Duplicate Remover after downloading the setup. In order to remove duplicate emails from Outlook, this program has a free sample version that can process the first few Outlook PST items from each Outlook folder. The utility repairs any duplicate emails, contacts, calendars, tasks, notes, journals, and more. It works with Outlook PST or OST files.
Step to use the Outlook PST Duplicate Remover Software:-
Positive benefits when using software
- Without making a mistake, remove duplicate emails from Outlook’s PST and OST (Offline Storage Table) files.
- Duplicate emails may be removed from Outlook using advanced filtering options based on date range, email address, email subject, etc.
- After removing the duplicates, there is an option to specify the preferred size for the resulting PST files at 2, 5, 10, and 20 GB.
- The utility has the ability to repair faulty PST files and delete duplicate emails from them.
- Users of the software may delete duplicate attachments from all versions of Outlook.
- Outlook users can choose to delete duplicate emails from within and across folders.
- Remove duplicate emails, contacts, calendars, tasks, notes, journals, etc. from the Outlook PST file.
Using the Clean-Up Tool, remove duplicate items from Outlook
- Open Microsoft Outlook and pick a duplicate-filled folder.
- Select the Microsoft Outlook Home >> Clean Up option.
- Choose from Clean Up Conversation, Clean Up Folder, and Clean Up Folder & Subfolders according to your needs.
- The “Trash” folder will be used to hold any superfluous messages in the current folder and any subfolders. Select Clean Up Folder from the menu.
- Finally, access the Trash folder and permanently remove any unnecessary emails.
Negative Effects of Manual Techniques
- There’s no way to know if you won’t lose important email messages while purging duplicates from your Outlook PST file.
- Clean Up Tool occasionally displays an error message, such as “No messages were cleaned up. Only messages that comply with your clean-up preferences will be deleted.
- Only one specified folder may be cleaned using the Clean Up folder feature. As a result, you will have to keep doing the same thing.
- To remove duplicate emails from Outlook in the appropriate manner, there is no filtering tool available.
- Duplicate items cannot be removed from Outlook across folders using the manual technique.
Conclusion
Two methods to delete duplicate emails from an Outlook PST file have been described above. Use whichever technique you like to remove duplicate emails from your Outlook profile. However, we suggest using a qualified and secure option to finish this work. It is not suggested to take any chances while eliminating duplicate items from Outlook using manual methods since we are aware of the significance of your data.